Academic Standing
ACADEMIC STANDING
Students are considered to be in good academic standing when they maintain minimum semester and cumulative grade point averages (GPAs) of 2.0 (undergraduates) or 3.0 (graduates) on all attempted Woodbury University coursework. Cumulative GPA requirements include all work numbered 050 or higher.
Financial aid recipients are required to meet additional requirements for satisfactory academic standing. Refer to the Financial Aid section for more details.
Students with documentation of a disability or serious injury or illness should schedule an appointment to review that documentation with the Disabilities and Accessibility Office by calling 818-394-3345 or emailing disabilities@woodbury.edu .
Academic Warning
Students who fail to meet the minimum term grade point average (GPA) for satisfactory academic standing but earn/maintain a cumulative grade point average above the minimum satisfactory GPA will be placed formally on Academic Warning. Notification will be sent from the Office of Academic Affairs to the student's officially listed mailing address and to the student’s official Woodbury University email address. The student will be required to consult with the faculty advisor in the student’s major. The student must meet all conditions included in the Academic Warning notification.
Academic Probation
After one semester (fall, spring, or summer), students who fail to meet the minimum cumulative grade point aver-age (GPA) for satisfactory academic standing (2.0 for undergraduate students; 3.0 for graduate students) will be placed formally on Academic Probation. Notification will be sent from the Office of Academic Affairs to the student's officially listed mailing address and to the student’s official Woodbury University email address. This notification will stipulate the conditions for continued enrollment. The student will be required to:
1. Schedule an appointment with the faculty advisor in his/her major.
2. Consult Academic Affairs Counselor Jennifer Meza-Zaragoza and complete a request form for an academic peer mentor (APM), available at the Whitten reception desk or via email request to Jennifer.MezaZaragoza@woodbury.edu.
3. Utilize the free support services available to students in the Whitten Student Center Burbank campus or via your facility (San Diego and Burbank): a. Tutoring Center https://wu.mywconline.com/index.php?msgLOG=YES b. Writing Center https://woodbury.mywconline.com/
International students must also satisfy minimum academic progress standards for international students and should consult with a designated school official (international student advisor) in Student Affairs.
The student must meet all conditions included in the Academic Probation notification. Failure to do so will result in future holds on course registrations.
Academic Probation for Students Receiving VA Benefits
Any student receiving veterans benefits whose cumulative grade point average remains below 2.0 for more than two semesters will not be eligible for future certification for VA benefits.
Subject to Dismissal and Provisional Probation
After two semesters (including fall, spring, or summer), students who fail to raise their cumulative grade point average to the minimum satisfactory level (2.0 for undergraduate students; 3.0 for graduate students) will be considered Subject to Dismissal.
Students who are subject to dismissal but have shown significant academic progress as indicated below may be allowed to continue at Woodbury for one additional semester on Provisional Probation. Significant academic progress is defined as follows:
● Freshman (0-29 total units): Earned a term GPA of at least 2.00 with a cumulative GPA no lower than 1.60
● Sophomore (30-59 total units): Earned a term GPA of at least 2.00 with a cumulative GPA no lower than 1.70
● Junior (60-89 total units): Earned a term GPA of at least 2.00 with a cumulative GPA no lower than 1.80
● Senior (90 or more total units): Earned a term GPA of at least 2.00 with a cumulative GPA no lower than 1.90
● Graduate student: Earned a term GPA of at least 3.0 with a cumulative GPA no lower than 2.90
Students who are allowed to continue on provisional probation will be sent notification from the associate vice president of Academic Affairs to the student’s officially listed mailing address and to the student’s official Wood-bury University email address. This notification will stipulate the conditions for continued enrollment. The student will be required to:
1. Schedule an appointment with the faculty advisor in his/her major.
2. Schedule an appointment to meet with the Assistant Vice President of Academic Affairs, Edward Rivas (edward.rivas@woodbury.edu).
3. Complete a request form for an academic peer mentor (APM), available at the Office of Academic Affairs or via email request to Jennifer.MezaZaragoza@woodbury.edu
4. Utilize the free support services available to students and found in the Whitten Student Center Burbank campus or via your facility (San Diego & Burbank) a. Tutoring Center https://wu.mywconline.com/index.php?msgLOG=YES b. Writing Center https://woodbury.mywconline.com/
International students must also satisfy minimum academic progress standards for international students and should consult with a designated school official (international student advisor) in Student Affairs.
Students must meet all conditions included in provisional probation notifications. Failure to do so will result in future holds on course registrations and may result in the administrative withdrawal of the student from all enrolled courses.
Academic Dismissal
After two consecutive semesters (including fall, spring, or summer), students who fail to raise their cumulative grade point average and who do not qualify for provisional probation will be academically dismissed from the University. Notification will be sent from the assistant vice president of Academic Affairs to the student's officially listed mailing address and to the student’s official Woodbury University email address. This notification will stipulate the conditions necessary for the student to apply for reinstatement to Woodbury University. A hold will be placed on future course registrations and the dismissal will be recorded on the student’s transcript.
Procedures for Appealing Policies on Satisfactory Academic Standing
Students failing to meet Satisfactory Academic Standing who believe extenuating circumstances have impacted their ability to participate/perform academically have the right to appeal decisions on their academic standing. Students must provide, in writing, a letter of explanation and documentation to the designated person, office, or committee stated below within this policy and by the published deadline. If the deadline falls on a holiday or non-business day, the appeal packet will be due by the following business day.
Appeal Documentation Guidelines
Students who wish to appeal must submit documentation (i.e., medical, legal) from a qualified evaluator as de-scribed below, as well as any applicable historical records and materials. These materials must be applicable to the dates of enrollment under appeal and within three years old. The University utilizes common sense and discretion in accepting older documentation of conditions that are permanent or non-varying, though some conditions and/or changes may warrant more frequent updates in order to provide a more accurate picture. The University, therefore, reserves the right to request additional information in order to determine eligibility.
Appeals based on emergent medical conditions affecting a semester’s performance:
Evaluator Qualifications
● The professional conducting the assessments and rendering diagnoses must have comprehensive training with regard to the specific issue(s) (disability, serious injury, or illness) being addressed.
● All evaluators/diagnosticians must be impartial individuals who are not family members, employers, employees, or otherwise personally affiliated with the student or the student’s family.
● The name, title, and professional credentials of the evaluator, including information about licensure or certification, area of specialization, employment, and state in which the individual practices should be clearly stated in the documentation.
Comprehensive documentation
1. State the specific condition that impacted the student’s ability to perform or participate academically.
2. Include relevant educational, developmental, and medical history.
3. If medical, describe the comprehensive testing and techniques used to arrive at the diagnosis/es. Include test results with subtest scores (standard or scaled scores) for all tests.
4. Describe the functional limitations resulting from the condition(s). Explain how the condition(s) has impacted the student’s academic functioning and abilities.
5. NOTE:
a. An Individualized Education Plan (IEP) or a 504 Plan is not sufficient documentation of a disability.
b. The University may require additional documentation if it is determined that the existing documentation is incomplete or inadequate to ascertain the extent of the condition or its impact on the student’s ability to academically participate or perform. The cost of obtaining documentation is borne by the student.
Questions about this policy should be addressed to the Office of Academic Affairs.